HREvio vs Calamari: an honest 2026 comparison for SMBs

We build HREvio, so read this page knowing who wrote it. Calamari publishes its prices and is genuinely good at leave tracking - this comparison gives it full credit for both, and tells you where it is the better pick.

The short version: Calamari is modular - you pick leave tracking, clock-in/attendance, or Core HR and pay per employee for each module. HREvio bundles records, leave, and compensation at one flat price per company. Which model wins depends on your size and how much of the scope you need.

The pricing difference

Calamari's pricing is public, per employee, per module. Billed monthly: Time Off (leave tracking) $2.50/employee, Time & Attendance $3, Core HR $2.50; yearly billing drops those to $2 / $2.50 / $2. There is a minimum fee equivalent to a 10-seat subscription (per Calamari's FAQ and aggregators), so a 5-person team pays for 10 seats. The 14-day trial needs no card.

HREvio's prices are flat and on the pricing page. EUR 29 per month for up to 25 employees, EUR 49 for up to 100, EUR 99 for up to 250 - and that includes employee records, leave management, and compensation history in one product, not as separate modules. The 30-day trial needs no card either.

Calamari figures from its public pricing page (USD, billed monthly; yearly billing is $2/$2.50/$2 per module; minimum fee equivalent to a 10-seat subscription per Calamari FAQ and aggregators), as of July 2026. HREvio prices exclude VAT; annual billing saves ~17%.

The honest read: for pure leave tracking in a 10-person team, Calamari and HREvio cost about the same. The gap opens in two directions - scope, because matching HREvio's bundle means paying for two Calamari modules, and headcount, because a per-employee bill grows with every hire while EUR 49 at 100 employees works out to EUR 0.49 per person.

What Calamari has that HREvio doesn't

This list is real, so here it is without hedging.

• Time & attendance: clock in/out and work-time tracking as a dedicated module (ours is on the roadmap, not shipped)
• Mobile apps for iOS and Android
• A wide integration set: Slack, Google Workspace, Microsoft 365, Jira, Asana, Basecamp, plus an API
• Interface in 13 languages
• A performance module announced as coming soon

If your team lives in Slack or Teams, wants clock-in from a phone, and mainly needs absence plus attendance, Calamari is a strong pick from a solid EU company. This page will still be here when the per-employee line on the renewal starts to itch.

What HREvio does, and does well

Core HR that a 5-100 person company actually uses every week:

• Employee directory with profiles, manager hierarchy, and an activity log of every change
• Vacation and sick leave: requests, approvals, balances, accrual, carryover, and a full per-employee ledger
• A team absence calendar plus public holidays for 48 countries, imported automatically
• Compensation history with effective dating; salary amounts encrypted at rest
• Roles and permissions (25 granular permissions), audit trail across the system
• Self-serve billing by card, upgrade or cancel in-app, no sales call at any point
• Interface in English, Ukrainian, Polish, and German

GDPR isn't a checkbox here. Hosting is on Hetzner in the EU, the data processing agreement is part of signup rather than a separate sales artifact, salary data is encrypted at rest, and the audit log masks encrypted fields automatically. We process EU employee data, so we built the product the way we'd want our own data handled.

Who should pick which

Pick Calamari if attendance and clock-in matter as much as leave, you want mobile apps and Slack/Teams-first workflows, and a modular per-employee bill fits how you buy software.

Pick HREvio if you want records, leave, and compensation in one product at one flat, predictable price - especially past 25 employees, where the flat model pulls away and hiring stops moving the HR bill.

Switching from Calamari

Start a trial, bring your employee list, and set starting leave balances with the built-in onboarding workflow, so mid-year balances carry over correctly.

The trial is 30 days, full Standard features, no credit card. After it ends your data goes read-only, and we send reminders before anything changes state. Nothing is deleted without warning and time to act.

Frequently asked questions